E-Safety Policy

 

Belmont Primary School

 

 

E-Safety Policy

  

June 2016

 

Context

 

This policy is based on and complies with DENI Circular 2007/1 on Acceptable Use of the Internet and Digital Technologies in Schools and DENI Circular 2011/22 on Internet Safety.  Those circulars state that:

"Used well, digital technologies are powerful, worthwhile educational tools; technical safeguards can partly protect users, but education in safe, effective practices is a key goal for schools."

This document sets out the policy and practices for the safe and effective use of the Internet and related technologies in Belmont Primary School.  It is available on our school website and from the school office on request.

E- safety covers the internet but it also covers mobile phones and other electronic communication technologies.  This policy aims to be an aid to regulating ICT activity in school and to provide a good understanding of appropriate ICT use that all members of the school community can use as a reference for their conduct online. 

E-safety is a whole school issue and responsibility.   However, the Principal (Mrs O McIlroy) and the ICT coordinator (Mrs J Campbell) have the shared responsibility of coordinating this within the school. As E-Safety is an important aspect of Child Protection within the school, the Principal and Board of Governors have ultimate responsibility to ensure that the policy and practices are embedded and monitored. It is the role of the ICT Co-ordinator to keep abreast of current E-Safety issues and guidance through organisations such as CEOP (Child Exploitation and Online Protection). The ICT Co-ordinator has responsibility for leading and monitoring the implementation of E-Safety throughout the school.  The Principal has the responsibility to update Senior Management and Governors with regard to E-Safety and all governors should have an understanding of the issues relevant to our school in relation to local and national guidelines and advice.

Making Use of ICT and the internet with pupils in school

 

New technologies have become integral to the lives of children and young people in today’s society, both within schools and in their lives outside school.  The Internet and other digital and information technologies are powerful tools, which open up new opportunities for everyone.  Opportunities in our school include:

 

  1. Supervised access to worldwide educational resources

  2. Supervised contact with schools in other countries

  3. An enhanced curriculum, with interactive learning tools

  4. Supervised freedom to be creative

  5. Freedom to explore the world and its cultures from within the classroom

  6. Access to videos, dvds and interactive media to enhance understanding

  7. Individualised access to learning

     

    It is used in school to raise educational standards, promote pupil achievement, support the professional work of staff and to enhance management functions.  It is also an effective means to communicate with parents – through our website, by e-mail and with our text service.

 

However, the use of these new technologies can put young people at risk, particularly outside school. Some of the dangers they may face include:

•   Access to illegal, harmful or inappropriate images or other content

•   Unauthorised access to / loss of / sharing of personal information

•   The risk of being subject to grooming by those with whom they make contact

•   Inappropriate communication / contact with others, including strangers

•   Cyber-bullying

•   Access to unsuitable video / internet games

•   An inability to evaluate the quality, accuracy and relevance of online information

•   Illegal downloading of music or video files

•   The potential for excessive use which may impact on the social and emotional development and learning of the young person

 

As with all other risks, it is impossible to eliminate the risk completely. It is therefore essential for all staff to be vigilant at all times. 

 

In Belmont Primary School we understand the responsibility to educate our pupils in E-Safety issues in an age appropriate manner. We aim to use age appropriate search engines, which have been previewed by staff first.  We also aim to teach pupils that not everything on the internet is true and that harmful or hurtful content should always be shared with a teacher or parent.

 

 

 

 

 

E-Safety Skills Development for Staff

 

• All staff will receive regular information and training on E-Safety issues through the Co-Ordinator at staff meetings.

• All staff have been made aware of individual responsibilities relating to the safeguarding of children within the context of E-Safety and know what to do in the event of misuse of technology by any member of the school community.

• New staff members will receive a copy of the E-Safety policy and Acceptable Use

Agreement and sign an Acceptable Use Agreement.

• All staff are encouraged to incorporate E-Safety into their activities and promote awareness within their lessons.

 

Handling of E-Safety Issues

 

Issues of Internet misuse and access to any inappropriate material by any user should be reported to the ICT Co-ordinator to be recorded in the E-Safety log.  Issues of a child protection nature will be reported to the designated teacher and dealt with in accordance with our school Child Protection Policy.

 

 

E-Safety and Parents

 

The Belmont Primary School E-Safety policy will be published on the school website and parents will be encouraged to read the document.  Parents will be required to read the Acceptable Use Agreement for pupils and sign this agreement

 

We will look to promote E-Safety awareness within the school community which may take the form of parents’ information evenings, information leaflets or links on the school website.

 

 

E-Safety and Staff

 

All staff will be introduced to the E-Safety policy and its importance explained.  Staff will be asked to read and sign the Acceptable Use Agreement for Staff which focuses on E-Safety responsibilities in accordance with the Code of Conduct for employees set out in the Staff Handbook.

 

Staff should be aware that all Internet traffic and email is monitored, recorded and tracked by the C2K system.

 

 

 

 

 

Networks

 

Pupil access to the Internet is through a filtered service provided by C2K, which should ensure educational use made of the resources is safe and secure, protecting users and systems from abuse.  Parental permission is sought from parents before pupils access the Internet.

 

Use of a non C2K wireless network for use with iPads in school is provided by an external Internet provider.  This network has appropriate filters applied for use by staff and pupils and use of iPads will only be carried out under staff supervision.

 

 

Teaching and Learning

 

Use of the internet is a planned activity. It is task orientated and educational within a regulated and managed environment.  Aimless surfing is not allowed.  Children are taught to use the Internet in response to a need e.g. a question which has arisen from work in class.  They will be taught what Internet use is acceptable and what is not and given clear objectives for Internet use.  Planned activities with our Primary 3 pupils will encourage the effective use of the Internet for early research. 

 

The school will ensure that the use of Internet derived materials by staff and pupils complies with copyright law.

 

E-mail:

 

The school uses e-mail internally for staff and externally for contacting parents and other agencies.  It is an essential part of school communication.  Staff and pupils should be aware that school e –mail accounts should only be used for school related matters.  The staff should be aware that, as this is a form of representing the school, this should be taken into account when communicating by e-mail.  Staff must tell a member of the senior management team if they receive offensive, abusive or threatening e-mails.  They should not attempt to deal with these themselves.

Children are not given individual e-mail addresses.  In some instances they may have access to a group e mail address (eg to exchange work with other pupils or with the Principal).  Messages sent and received in this way will be strictly supervised by the teacher.

 

Social Networking:

 

  • The school C2k system and our own wireless network will block access to social networking sites.

  • School staff will not make reference to the school on social media under any circumstances.  This includes mentioning the school by name, uploading photographs or mentioning any events (both school functions and staff events).

     

    Mobile Phones and I-Pads

     

    Belmont Primary School does not allow the use of mobile phones by children in school or on school trips.  It is important to be aware of the safety issues regarding mobile phones which now increasingly have Internet access.

     

    Staff use of mobile phones, only when necessary, should be discreet.  It should be confined to times of non-class contact (break and lunchtimes etc) Mobile phones should not be used in the classroom setting and should not be visible to pupils throughout school.  They should be turned off or on silent during teaching hours.  Photographs should not be taken on private mobile phones or i-pads.  Any photographs taken on school owned teacher i-pads should be removed before those i-pads are taken outside school. Staff should also avoid contacting parents on their own private mobile phone except in an emergency. 

School Website

Our new Belmont Primary School website promotes and provides up to date information about the school, as well as giving pupils an opportunity to showcase their work and other aspects of school life.  It was devised by a group of parents working alongside the Principal and ICT coordinator. Access to update any section of the website is kept to a minimum.  Staff and parents can forward information, photographs etc to the ICT coordinator for possible inclusion on the website.   The website is in the public domain and can therefore be viewed by anyone online.  Any information published on the website will be carefully considered in terms of safety for the school community.  In order to minimise risks of any images of pupils on the school website being used inappropriately the following steps are taken:

  • Group photos are used where possible, with general labels/captions
  • The website does not include home addresses, telephone numbers, personal e-mails or any other personal information about pupils or staff

 

Use of Pupil Photographs

 

Colour photographs and pupils work bring our school to life, showcase our pupils’ talents and add interest to publications both in print and online.  However, the school acknowledges the importance of having safety precautions in place to prevent the misuse of such material.  Under the Data Protection Act 1998 images of pupil and staff will not be displayed in public without consent.

 

Parents will sign a consent form to enable their child’s photos to be used in school.

We will not publicise photos of children without parental consent.

Names will not be added to the photographs online so that children’s identities are protected.

Images will be chosen carefully to ensure they do not pose a risk of misuse.

 

Password Security

 

Foundation stage pupils are taught to log on using the simplified user name and password.  By Primary 3 pupils use the c2k full log in, in preparation for junior school.

 

Staff and pupils are all aware of the need not to share passwords.  Sub teachers and guests to the school can be added to the school network by discussion with Mrs J Campbell, the ICT coordinator.

 

 

Managing Information Systems

 

The school takes the management of records very seriously and uses the following methods to manage information:

The transfer of sensitive pupil data is done through C2K’s web exchange.

Encrypted memory sticks are used for pupil profile writing and other pupil information.

Staff do not share passwords and each computer is set to lock so that information cannot be accessed.

Unapproved websites are not downloaded to any school computer.

Each teacher is responsible for ensuring virus software is kept up to date.

 

Managing Emerging Technologies

 

Technology is progressing rapidly and new technologies are emerging all the time.  The school will risk-assess any new technologies before they are allowed in school and will consider the educational benefits that they may have.   We continue to keep up to date with new technologies and will develop appropriate strategies for dealing with any developments.

 

Acceptable Use Agreements

 

All staff with access to the network must sign the Acceptable Use Agreement for staff (see attached).  Our Primary 3 pupils are given a simple acceptable use agreement to discuss with their parents and sign.  The following rules for acceptable use are discussed by the class teacher with pupils in Primary 1 and Primary 2:

  • I will not change other people’s work
  • My teacher will show me what I can do on the computer
  • If I see anything that makes me unhappy I will tell the teacher at once
  • I know I should not change programs unless the teacher tells me to.
  • I understand if I break these rules I might be stopped from using the computer.

 

 

Acceptable Use of the Internet (P3)

 

 

Children should know that they are responsible for their use of the Internet in school and that they do so in a safe and appropriate manner.

Please discuss these guidelines with your child and stress the importance of safe use of the Internet.

 

 

Pupils:

 

• On the network, I will use my own login username and password

 

• I will keep my username and password private

 

• I will not open other people’s files without their permission

 

• I will not change or delete other people’s work/files

 

• I will only use websites my teacher allows me to use

 

• If I see anything I do not like, I will tell a teacher or adult straightaway

 

• I understand that if I break these rules I might be stopped from using the Internet/E-mail and my Parents/Guardian will be told.

 

 

 

 

 

Signature of Pupil                      __________________________________

 

 

Signature of Parent/Guardian     __________________________________

 

 

Date   _________________________________

 

 

 

Acceptable Use Agreement for Staff

 

 

The computer system is owned by the school and is made available to staff to enhance their professional activities including teaching, research, administration and management. The school’s Internet Access Policy has been drawn up to protect all parties – the students, the staff and the school.

 

The school reserves the right to examine or delete any files that may be held on its computer system or to monitor any Internet sites visited.

 

Staff should sign a copy of this Acceptable Internet Use Statement and return it to the Principal.

 

  • All Internet activity should be appropriate to staff professional activity or the pupils’ education
  • Access should only be made via the authorised account and password, which should not be made available to any other person
  • Activity that threatens the integrity of the school ICT systems, or activity that attacks or corrupts other systems, is forbidden
  • Users are responsible for all e-mail sent and for contacts made that may result in e-mail being received
  • Use for personal financial gain, gambling, political purposes or advertising is forbidden
  • Copyright of materials must be respected
  • Posting anonymous messages and forwarding chain letters is forbidden
  • As e-mail can be forwarded or inadvertently be sent to the wrong person, the same professional levels of language and content should be applied as for letters or other media
  • Use of the network to access inappropriate materials such as pornographic, racist or offensive material is forbidden
  • Social media should not be used in any form to discuss any area of school life or anyone connected to the school.
  • Mobile phones must only be used in times of non-class contact.

 

 

 

Name;                             _____________________________________

 

Signed;                           _____________________________________

 

Date;                              _____________________________________

 

 

 

 

Points for Parents to Consider

 

It is more important than ever to promote internet safety in the home and to monitor internet use.  Figures have shown that currently 1 in 20 children aged 5-7 years old has a social network profile (mainly through interactive games etc) and this figure is likely to grow.  Almost all pupils will be aware of youtube and other sites.  Some things to consider are:

 

  • Talk to your internet service provider about an age appropriate filter

     

  • Keep your computer in a communal area at home.

 

  • With tablets and i-pads consider using the guided access option

 

  • Monitor online time and be aware of excessive hours spent on devices.

 

  • Take an interest in what your child is doing online and discuss with them what they are doing and seeing

 

  • Talk to your child about being sensible and responsible online.

 

  • Discuss the fact that there are some websites which are unsuitable.

 

  • Discuss with your child what they should do if they see unsuitable material or receive unsuitable requests.

 

  • Remind children that people online may not be who they say they are.

 

  • Remind children never to give out personal information online.

 

  • Be aware that children may be using a computer in places other than at home and in school.

 

  • Monitor what your child is doing – View the internet search history and search the camera roll on i-pads/ tablets.

 

 

For further information on keeping children safe online, look at the following websites:

 

www.parentinfo.org (with information for parents on a range of issues)

www.net-aware.org.uk (which will let you know the suitability of every website and game)

www.thinkuknow.co.uk (with exercises for children of different age ranges)